How To Cut Down Your POS Paper Costs

Among the expenses of most businesses are the money spent on receipt paper. Every sale transaction requires the issuance of a receipt and with the large number of transactions that a single business does in a day, you can expect a consumption of many rolls of POS paper.

When running a business, your goal is always to increase sales and decrease expenses. Even though your expense on receipt paper may not be that big, a little savings in the short run will matter in the long run. There are several ways that you can save on your POS paper costs. Below are some of them.

• Order larger rolls. Some businesses are in the habit on ordering small paper rolls simply because the price is lower. However, larger rolls are actually cheaper if you compute the cost per foot of paper. Hence, it is better to order the largest roll that your POS terminal or printer can handle. Aside from this, you also get to save on shipping, handling, and warehousing costs because the frequency with which you order your receipt rolls will decrease as well. You also save on the time that is usually spent on replacing the paper roll of your POS printer. This time savings translates to a decrease in labor costs because the time your employees spend on replacing the POS paper will greatly decrease.

• Use thermal paper. Although a growing number of businesses are now using thermal paper for their POS printers, some are still using the more traditional ink or ribbon printing. If you have not shifted to thermal rolls yet, it is a good idea to do so. Aside from other benefits that it provides, thermal printing is more affordable than other types of printing.

• Use two-sided printers.  A new kind of POS printers is making itself known to business owners because it can save your paper costs by half. Two-sided receipt printers are designed to print receipts on both sides of the paper so that you use up half the length of the receipt paper that you would have if you have the usual one-sided printer. Your customers will also love the perks of shorter printing time and getting a smaller piece of paper.

• Go paperless. A few business establishments are moving towards paperless transactions which mean that instead of paper receipts, they issue a digital one. Instead of printing the receipt, the business establishment provides the customer with the option of having the receipt printed or getting the receipt number. In either case, an electronic copy of the receipt is stored by the establishment and can be easily retrieved anytime if necessary. Some businesses even provide you with a url address where you can view your electronic receipt online. Going paperless will allow you to decrease your expense on paper supplies dramatically.

About the Author:
Aggie Aviso is a freelance consumer and business writer, writing comprehensive reviews, articles and how-to’s.